Data room confidential mode permits the administrator of a virtual data room to restrict the use of the VDR by a particular user based on IP address or the type of device. It is a valuable tool for M&A transactions and other sensitive business ventures.
A good provider will permit users to create granular permissions, and also use two-factor authentication. They will also offer remote shred, which deletes downloaded documents after an administrator has removed access. Additionally they will be able to handle the most common formats for files, such as PDFs and XLSXs. The best providers can also add watermarks to files that users download which will help keep users from sharing leaked copies of the files online. They can set an expiration date for files that are downloaded to prevent downloads that are not authorized.
Redaction is a third tool that allows administrators to hide (black out) specific portions of text or parts of a document from authorized users. This feature is crucial since it shields sensitive business data as well as personally identifiable information from hackers. The most reliable VDR providers can rewrite PDF Doc, Docx PPTX, Txt, JPG, GIF, and Q&A files.
Some providers allow users to print out documents which will automatically include a watermark. they can even allow users to download the original version of a file. Additionally, a reputable provider offers users the ability to ask questions and answer that allows them to discuss documents in the data room and keep answers in a searchable database. This is an excellent tool for M&A transactions, or any due diligence project.